Project Management (Tenant Interiors and Build to Suit)

• Building Evaluation Services
• Building Option Budgeting
• Building Evaluation Services
• Timelines for Each Building Option
• Technical Review of Lease & Workletter
• Landlord / Developer Coordination
• Assemble Best of Class Team Members (RFP)
• RFP Preparation, Issuance, Evaluation, Interviewing, Negotiating, and Awarding
• Project Leadership
• Overall Project Coordination
• Owner’s Budget & Schedule Management
• Value Engineering
• Draw Management
• Technology Oversight
• Move Management
• Project Closeout

Property Management

• Prepare and administer annual business plan and operating budget
• Prepare monthly financial reports
• Prepare and administer monthly Rent Statements to Tenants
• Process monthly rent receipts
  • Monitor A/R from Tenants per Lease Agreement
• Review, approve and process all building-related invoices for payment
• Abstract Tenant Leases
• Maintain relations and communication with Ownership
• Maintain Tenant relationships and daily calls/requests
• Work with building Leasing Representative regarding tenant renewals, extensions, and new Leases
• Supervise Engineering staff
• Quarterly Newsletter sent to Tenants of upcoming building maintenance and news
• Tenant Handbook – Building Information, Emergency Procedures
• Plan Tenant events
  • Fire Drills
  • Tenant Appreciation lunches/holiday gifts
• Request bids, select vendors and negotiate vendor contracts
  • Interior Building (Fire Inspections, Janitorial, Elevator, HVAC, etc.)
  • Exterior Building (Roof, Landscape, Irrigation, parking lot repairs, lighting, etc.)
• Schedule special building projects – as needed
• Oversee Building Automation System (BAS)
• Maintain Tenant Work Order System
• Implement and oversee preventative maintenance program for each building
• Maintain Tenant & Vendor certificates of insurance
• Relations with Village Fire Department personnel
• Conduct regular inspections of the property

Facilities Management

• Manage and lead staff performing daily administrative duties
• Provide labor-distribution planning and scheduling and oversee all activities of the team.
• Manages supervision of all Facilities Services employees including enforcement of company policies and procedures, ensuring effective time management, quality and quantity of work and results.
• Set performance standards and manages to them; provide for staff development.
• Continuous effort to improve operations, decrease turnaround times, streamline work process, and work cooperatively and jointly to provide quality and seamless customer service.
• Develop, create and direct special project work by contractor personnel:
  • Solicitation of proposals (RFP’s).
  • Inspection of the work and acceptance upon completion.
• Manage inventory of all tools, equipment, and home office consumables.
• Maintain the inventory information in the facility master files.
• Maintain records as may be required by government agencies having jurisdiction and/or directed by Management.
• Walk the facility to identify care and maintenance issues; make recommendations and corrects issues.
• Reconcile invoices and approve expenses.
• Read and interpret specifications, plans, and blueprints for construction and maintenance activities.
• Practical applications of recognized standards of good practice relevant to matters of safety and security.
• Respond to calls and take necessary steps to protect leasehold assets during emergency situations.